Administrative Services

About Administrative Services

The Administrative Services team within the Department of Laboratory Animal Medicine (DLAM) plays an essential role in supporting the operational, financial, and regulatory functions of our program. We partner closely with researchers and institutional stakeholders to ensure accuracy, compliance, and responsive service across all administrative touchpoints.

Our core services include: 

  • Our billing team ensures accurate, timely invoicing for all Principal Investigators and Fund Managers.  We manage the whole billing cycle, including invoice generation, financial system submission, and account reconciliation.  By maintaining close communication with labs and finance teams, we ensure all billing inquiries are addressed promptly and professionally.
  • If your lab has updates to Recharge IDs or funding sources, please don't hesitate to contact Kim Fraser directly to avoid delays or invoicing errors.
  • The Procurement team ensures that supply orders are placed and processed efficiently, in compliance with all institutional policies and DLAM guidelines.  
  • We work to avoid research delays by promptly notifying labs of unavailable items and offering suitable alternatives when possible.  
  • Our goal is to support seamless research operations through responsive and reliable procurement coordination.
  • Our census team conducts cage counts by scanning the barcodes printed on green cage cards.  
  • Accurate census scanning is vital for maintaining cage location integrity, tracking movement, verifying per diem rates, and ensuring proper billing.
  • For more information on the animal census process or how to manage your cage cards, visit this link: eSirius Animal Inventory. 
     

Administrative Contacts 

Administrative Role Phone/Email
CAO/CFO rrai@mednet.ucla.edu
Billing Manager kfraser@mednet.ucla.edu
Census Coordinator anking@mednet.ucla.edu
I.T. Support dlamwebmaster@mednet.ucla.edu

FAQ for PI & Lab Staff

Frequently Requested Documents